Save an item only when you can name a likely future use, the question it answers, or the decision it may change.
Put it into practice
Start with one real item. Save an item only when you can name a likely future use, the question it answers, or the decision it may change. Record the result before extending the change.
Make the decision visible
| Signal | Action | Evidence left behind |
|---|---|---|
| This article's rule | Save an item only when you can name a likely future use, the question it answers, or the decision it may change. | Record whether the item stays, changes, or goes, and why. |
| Useful now | Save and place it with current work | Source and next action |
| Possibly useful | Keep it in the capture inbox | Reason and review trigger |
| No named use | Close or delete it | None |
Work through one real item
- Apply this page's criterion to one current item.
- Name the question or task.
- Keep the original source.
- Add one sentence of context.
- Choose the next review point.
Check the result
- The record separates the observed result from what you expected to find.
- The item has a clear future use.
- The source can be traced.
- The note explains why it matters.
- The capture inbox stays temporary.
Know the limit
Capture cannot repair a weak source or grant rights you do not have. Keep sensitive material out unless the storage and sharing controls match the risk.
Sources reviewed
- Keeping Found Things Found on the WebMicrosoft Research · November 2001 · 2026-08-23 · Observed methods people use to keep web information and the value of preserving reminders and context.
- Personal Digital ArchivingLibrary of Congress · Undated resource collection · 2026-08-23 · Practical preservation guidance for personal digital collections, descriptions, storage, and formats.
