Save an item only when you can name a likely future use, the question it answers, or the decision it may change.

Put it into practice

Choose something you saved this week. Save an item only when you can name a likely future use, the question it answers, or the decision it may change. Note whether you could find it again.

Zotero browser connector identifies a source for saving.
Example in Zotero. Before pressing save, name the question this page will help you answer.Zotero

Work through one real item

Work through one real item

  1. Step 1

    Name the question or task.

  2. Step 2

    Keep the original source.

  3. Step 3

    Add one sentence of context.

  4. Step 4

    Choose the next review point.

Try these steps with your own files. Keep the ones that help you find a reference or decide what to do with it.

Zotero note editor for recording context beside a source.
Example in Zotero. Use the note space for one sentence about the reference's future use.Zotero

What the source supports

Choose what to do

A quick capture decision
SignalActionEvidence left behind
What to trySave an item only when you can name a likely future use, the question it answers, or the decision it may change.Record whether the item stays, changes, or goes, and why.
Useful nowSave and place it with current workSource and next action
Possibly usefulKeep it in the capture inboxReason and review trigger
No named useClose or delete itNone

Check the result

When to use another approach

Sources reviewed

  1. Keeping Found Things Found on the WebMicrosoft Research · November 2001 · 2026-08-23

    Observed methods people use to keep web information and the value of preserving reminders and context.

  2. Personal Digital ArchivingLibrary of Congress · Undated resource collection · 2026-08-23

    Practical preservation guidance for personal digital collections, descriptions, storage, and formats.

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