Send every format to one review queue, but keep the original file type and source metadata intact.

Put it into practice

Choose something you saved this week. Send every format to one review queue, but keep the original file type and source metadata intact. Note whether you could find it again.

Zotero list containing PDF, Word, presentation, spreadsheet and web page attachments.
Example in Zotero. File icons keep PDFs, documents, spreadsheets and web pages distinguishable in one list.Zotero

Work through one real item

Work through one real item

  1. Step 1

    Name the question or task.

  2. Step 2

    Keep the original source.

  3. Step 3

    Add one sentence of context.

  4. Step 4

    Choose the next review point.

Try these steps with your own files. Keep the ones that help you find a reference or decide what to do with it.

Zotero browser connector identifies a source for saving.
Example in Zotero. Browser capture is one entry route; review the source details alongside your other formats.Zotero

What the source supports

Choose what to do

A quick capture decision
SignalActionDetails to keep
What to trySend every format to one review queue, but keep the original file type and source metadata intact.Record whether the item stays, changes, or goes, and why.
Useful nowSave and place it with current workSource and next action
Possibly usefulLeave it in the inbox for reviewReason and review trigger
No named useClose or delete itNone

Check the result

When to use another approach

Sources reviewed

  1. Keeping Found Things Found on the WebMicrosoft Research · November 2001 · 2026-08-23

    Observed methods people use to keep web information and the value of preserving reminders and context.

  2. Personal Digital ArchivingLibrary of Congress · Undated resource collection · 2026-08-23

    Practical preservation guidance for personal digital collections, descriptions, storage, and formats.

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