Keep the specific issue or passage you need, then remove the newsletter from the action inbox.
Put it into practice
Start with one real item. Keep the specific issue or passage you need, then remove the newsletter from the action inbox. Record the result before extending the change.
Make the decision visible
| Signal | Action | Evidence left behind |
|---|---|---|
| This article's rule | Keep the specific issue or passage you need, then remove the newsletter from the action inbox. | Record whether the item stays, changes, or goes, and why. |
| Useful now | Save and place it with current work | Source and next action |
| Possibly useful | Keep it in the capture inbox | Reason and review trigger |
| No named use | Close or delete it | None |
Work through one real item
- Apply this page's criterion to one current item.
- Name the question or task.
- Keep the original source.
- Add one sentence of context.
- Choose the next review point.
Check the result
- The record separates the observed result from what you expected to find.
- The item has a clear future use.
- The source can be traced.
- The note explains why it matters.
- The capture inbox stays temporary.
Know the limit
Capture cannot repair a weak source or grant rights you do not have. Keep sensitive material out unless the storage and sharing controls match the risk.
Sources reviewed
- Keeping Found Things Found on the WebMicrosoft Research · November 2001 · 2026-08-23 · Observed methods people use to keep web information and the value of preserving reminders and context.
- Personal Digital ArchivingLibrary of Congress · Undated resource collection · 2026-08-23 · Practical preservation guidance for personal digital collections, descriptions, storage, and formats.
